One of the main goals of every company owner is to create a good place to work. And when we talk about Good Work Place, employee satisfaction always comes in the driver’s seat. Satisfaction motivates employees and makes them work harder. Because of this, employers should pay attention to every detail so that their workers can get along well with each other. One of these things, as small as it may seem, is the number of parking spots.
If it’s easy and stress-free for employees to find free parking spots, they don’t have to worry about their cars. Hence, it becomes very important to setting up car park rules and regulations to make it easier for employees to move around the company parking lot. With clear office parking rules, employees can park their cars quickly and easily close to the office and also avoid misunderstandings, which can help create the kind of harmony that is wanted at work.
Why a car parking policy is required for your office?
The office car park policy is a simple list of rules for people who drive their own cars or company cars. It is a list of suggestions for how to act and move around the parking lot. With these rules, the company can set up the parking lot so that it works best for the number of cars that usually park there. The main goal of the office parking policy is to make sure that cars can get in and out of the lot without any trouble. The rules should be made based on the guidelines for global mobility management.
The rules and regulations for the car park should be well thought out. When making these rules, the person in charge should think about how many employees and visitors use the parking lot on a regular basis. When making the rules, it’s important to think about people who come to the office often, both as visitors and as employees, so that no one gets left out and everything runs smoothly. This is the only way to come up with parking rules that are fair and efficient and meet everyone’s needs.
Why a car parking policy is required for your office?
Company car regulations are a no-brainer. That said, it’s not a simple endeavour. It calls for careful preparation and a strategy built on several crucial factors. What, then, ought to be part of such a strategy?
To begin, you must resolve the fundamental mobility concerns of your company. The most important concern is whether or not enough parking spots are provided for all of the staff members. Car traffic within the company is also affected by other factors, such as whether employees are working remotely, in a hybrid capacity, or are permanently stationed. Furthermore, it is crucial to note whether or not employees use their own vehicles while on the clock.
It is essential to take into account employee preferences regarding parking during work hours when formulating the policy. For instance, companies can designate specific parking spots for their employees. In addition, a parking reservation app that employees can use to reserve spots and receive important alerts can be made available to them.
Factors to be kept in mind while drafting the Policy
The rules and regulations governing the use of the parking lot are different for each business because each one has its own specific needs and requirements. Despite this, there is a wide variety of car park organisation methods, each of which has the potential to affect both the content and the form of the policy. The approach that is taken should be decided primarily based on the number of workers, the patterns of logistics, and the size of the car parking lot.
The “first come, first served” principle is recognised as being one of the most well-liked methods for organising parking lots and garages. It is predicated on the notion that the parking lot is available to anyone and everyone. In addition, there are no predetermined guidelines for the reservation of space. This kind of policy is very common at smaller businesses that have sufficient parking space to accommodate all of their employees and visitors. It is possible that employees who arrive at the same time at work will cause a traffic jam as well as anxiety if there are not enough parking spaces or if the available parking spaces marking parkingparking spaces that are available are not large enough. The principle of “first come, first served” may then lead to problems with entry and exit, particularly during peak hours when there is a lot of foot traffic.
The reservation method is yet another approach to the distribution of parking spaces. The employees always know where to park their cars, and there is no needless chaos because of the reservations that have been made. Installing an app that allows employees to reserve parking spaces is highly recommended if you want booking to remain uncomplicated and uncomplicated for employees. The application keeps track of the available parking spots and indicates to its users which ones are vacant as it does so. The software may also display parking spots that are reserved for particular employees but are unavailable for use by other motorists. Because of this, the system lessens the likelihood of there being congestion on the roads. Companies are able to avoid chaos in this way, and their employees can also avoid unnecessary stress as a result. The option of priority parking can be added to help pregnant women, old age people and people who need physical support to walk.
Points To Remember Before Implementing Office Car Policy
Rules describing the movement of vehicles in the parking lot should include not only the rules of movement, i.e. technical issues, but also details about the availability of parking spaces. This includes how many days in advance a reservation can be made for a parking spot. It’s up to each institution to decide for themselves.
Parking spots can typically be reserved two days in advance and confirmed the day before at most companies. If you want to avoid confusion amongst parkers, it’s best to establish a strict time limit. In the event that a specific spot is unoccupied, it can be reserved through the system to ensure the uninterrupted flow of traffic. A worker who has reserved a parking spot but doesn’t show up or leaves early should let their coworkers know.
Similarly crucial is the development of standards for drivers of electric vehicles. If an employee reserves a charging spot for their electric vehicle, they should vacate it once their car is full of juice so that others in the parking lot can use it. They must also let the other parkers know that the spot where the EV charger was installed is now vacant.
As part of the office parking policy, it’s important to detail which parking spots belong to which departments or employees on a permanent basis. Parking reservations aren’t necessary for the board and management of many companies because they have access to several parking spots that are off-limits to everyone else.
It’s important to think about when employees should be able to make reservations when it comes to booking. Employees have a better chance of being selected if bookings take place when everyone is in the office at the same time, such as first thing in the morning or right before quitting time.
The policy for the parking lot should also include guidelines for reporting accidents and answering questions from drivers. The parking lot attendants should be contacted via email or in person for most inquiries.
The employee parking policy may also require car park users to submit a list of registration numbers of cars they use. While keeping track of employees’ license plates might seem like an invasion of privacy, it could actually be useful in several situations; for example, if your car were to be damaged, you would be immediately notified.
Evaluation Before Implementation
After the employee parking policy has been established, it is a good idea to observe its implementation. Employee morale and satisfaction should quickly improve if the policy is effective.
Sending out a survey or having a conversation with workers are both options for the employer who is interested in hearing their thoughts on the efficiency of the parking arrangements at the office. After all, workers are the most integral visitors here, and their opinions are the most reliable barometer of the rules’ efficacy.
Employers should keep in mind that the safety and satisfaction of their workers are paramount, and that employee feedback can be used to redesign the parking lot in a way that works better for everyone.
Evaluating The Policy Will Engage & Empower The Employees
A Win-Win For All Stakeholders
Car park rules and regulations benefit not only employees who drive to work, but also their employers and the business as a whole. It could help alleviate some of the anxiety that comes from finding parking every morning. Finding parking spots is a constant hassle for the staff. This may be a contributing factor in their tardiness or desire for a job change.
Some employees have specific requirements that can be met with a well-designed parking policy. For the sake of efficiency, it is essential that every company select parking spots that are reserved for those with the greatest need (especially people with disabilities). Employees’ mental comfort and stress levels improve when they are given the option to reserve parking spots in advance or are assigned specific spots. This has led to an improvement in morale and output from staff members.
USE CUROPARK PARKING MANAGEMENT SYSTEM
Curopark is the most advanced and easy to implement parking management system. It is also the largest car parking management comopany in India. From checking whether a parking spot is available or not to booking the free parking spot, everything becomes crystal clear through Curopark. All the leading land developers and builders have trusted Curopark for managing their car parking needs. It is a cloud based system where the crcucial data like the registration number of vehicles entering and exit the building, the vehicles authorised to park inside the building and the duration for which a particuklar vehicle was parked in the premises is registered and preserved for a long time.
- Saturated Parking Spaces, with vehicles outnumbering the parking spaces
- Misuse of available parking space
- Wastage of Time and Fuel in searching an appropriate parking spot
- Locating your own vehicle in a large parking space
- Reserved parking lot taken over by passenger parking
- Traffic congestion In & around Parking lots
- Parking Stress
In a smart parking system that makes use of the internet of things (IoT), smartphones and other sensors are integrated into a networked system in order to determine parking space or level and provide real-time feedback. Cameras, counters on the doors or gates of parking lots, sensors embedded in the paved area of individual parking lots, and sensors placed in a variety of other locations, depending on the deployment, are used to accomplish this goal.